Awards ceremonies are exciting and are worth celebrating, but they can be hard to plan. Due to this we’ve put together 11 simple tips to help you plan a successful awards ceremony.
Write a brief
Writing a brief is a great way to get all your ideas down and make sure you tick off everything you need or want to do before and on the day. When creating a brief you should consider:
- Who you want to nominate and what for
- Why they deserve the nomination
- What information you need from them
- Who will choose the winners?
- What will the awards look like?
- When will the ceremony take place?
Consider choosing a theme
Giving your ceremony a theme can be a simple way to make it memorable. When picking a theme you should think about:
- What the purpose of your event is
- Your target audience
- The venue you’re using
- What your budget is
- What entertainment your using
What’s your budget?
When setting a budget, this may depend on whether you’re going to sell tickets or allow people to attend for free.
Choose a venue
When choosing a venue there are various factors you’ll want to consider such as:
- The facilities that the venue comes with, such as projectors, parking and WI-FI
- How big you need the venue to be
- How accessible the venue is for those with disabilities
- Whether they provide catering or if you’ll need to hire another company to do this
Do you want to create a floor plan?
Creating a floor plan is a great way to ensure things go smoothly on the day of your event by knowing exactly where you want people to sit and what the event will look like. It would be a good idea to place award nominees near the stage so that they can access it more easily.
What entertainment are you going to implement?
Entertainment is crucial to a successful awards ceremony. You need to decide whether you want live music or other types of entertainment like dancers, comedians or magicians. Providing these sorts of things will help keep the audience engaged throughout the whole ceremony and will make it more interesting in between awards sections.
How are you going to present your awards?
One of the most important parts of an awards ceremony is the host. You need to decide whether you’re going to host the ceremony yourself or hire someone else to do it.
The role and responsibilities of a ceremony host can include:
- Entertaining the audience
- Making general announcements throughout the event
- Announcing award winners and nominees
- Directing the flow of the ceremony to ensure the night sticks to schedule
You’ll also want to decide whether you want to use multiple presenters, for example using different people to host each award like they do at the Brit Awards or just use your host to announce each section.
Another thing to consider is whether the host will make a speech at the beginning and end of the ceremony and how long the award winner can speak for when they make their speech.
Do you want to create a programme?
Creating a programme for the ceremony will allow both your staff and guests to know how the event is going to run on the day. Printing these out and giving them to guests can also act as a souvenir, making your ceremony even more memorable and can be a great way to get attendees to post about your event on social media..
When creating a programme you should consider factors like:
- Who will open the event and at what time
- The objectives of the event
- Event performers
How are you going to promote the awards ceremony?
Promoting your ceremony is important as you don’t want all your hard work planning the ceremony to go to waste if no one knows it’s happening. When it comes to promoting your ceremony you’ll want to think about:
- Your target audience (who you want to attend)
- Whether you want to create your own website for the event
- Whether you’re going to promote your event on other websites
- How you’re going to promote it on social media
- Whether you’re going to need a sponsor
- Whether you’re going to send paper invites or emails invitations
- Are you going to use press releases?
How are you going to invite your guests?
When it comes to inviting your guests you should consider how you’re going to invite them. You should also think about who you’re inviting and they’re preferred form of contact. For example you could send invitations through the post, by email or text or phone them up to invite them personally.
Why choose Millennium Point for your next awards ceremony?
Here at Millennium Point we have multiple rooms that could be perfect for your next awards ceremony. We’re also close to bus, train and airport transport routes, as well as parking areas, making it easy for you and your guests to get to your event.
Rooms that could be great for your next event include our Auditorium (Birmingham’s biggest screen), the Platform (perfect for dinner awards) and Atrium.
Get in touch with us today to see how we can help you find the perfect room for your next awards ceremony.
When it comes to your business, providing training for your staff is so important, as it helps them and your business grow and develop. However, we know that looking for a training venue can be quite stressful.
Due to this we’ve put together a few tips to help you choose the right venue for your next training session.
Consider where you want your venue to be located
When looking for a venue you’ll want to choose a location that’s easy to find and has good transport links. It would be ideal to choose somewhere close to a train station, bus stops and the motorway. It’s also a good idea to choose somewhere that’s close to the staff’s usual commute so that it doesn’t take too long to travel.
How much are you willing to pay?
When looking for somewhere to hold your training session you need to consider your budget and how much money the venue will take out of your budget. When creating your budget you’ll need to think about:
- How many people are attending?
- Do you need to serve food and/or beverages?
- Are you paying for staff’s travel costs?
What facilities are included in the venue?
When looking for a training venue, it’s a good idea to write down what features you need to make the event run smoothly. This checklist could include:
What size venue do you need?
When figuring out what size venue you need, you will want to consider how many people are attending and how big of a room you need or if you need more than one room.
It’s important to consider these as well as required facilities so that you find the perfect building for you to help everything run smoothly and efficiently.
Will you need to provide catering?
If your event is going to take place all day you’ll probably want to consider catering options. You can provide things like sandwiches, salads, cakes, teas and biscuits etc. A buffet style lunch is ideal as it will give a variety of options for people to pick and choose from allowing you to easily cater for dietary requirements. It will also help people focus on the training session if it is taking place for several hours.
Should you use an event organiser?
A great way to reduce the pressure of hosting a training event is to use an event organiser as they will help you plan your event properly. This will help everything run smoothly and help your staff get the most out of the training as possible.
Does the venue come with parking?
This is obvious, however not all venues come with parking. Picking a venue with parking, or even better free parking, will make it more easily accessible for staff, making it more likely for you to get a better turnout for your training session.
Have you considered accessibility?
Accessibility is massively important as it gives everyone the opportunity to access training, including providing access for those with disabilities. When looking for accessible buildings you should see if they provide things like ramps for wheelchair access as well as providing accessible seating.
Do you want to provide breakout spaces?
Breakout spaces are a great idea, especially if your training event lasts all day. This gives staff the opportunity to take breaks and move into different spaces so they can differentiate between where they’re learning and where they’re not. This will help people make the most out of your training session and increase the likelihood of them retaining information from the session.
Why choose Millennium Point to host your next training event?
Here at Millennium Point we have multiple new rooms perfect for your next training event. Our Curzon rooms 1-5 are great for smaller training sessions (can cater for up to 60 people) and our Curzon Suite is ideal for larger events. We also offer catering options for your events.
If you’re looking for an even larger room then our Express room can fit up to 100 delegates and features 3 small boardrooms that can be used as offices, speaker green rooms or quiet spaces.
Get in touch with us today to see how we can help you find the right room for your next training session.